Patient Group Directive Management System

Streamlining PGD creation, distribution, and compliance for healthcare organisations

How Our System Works

Step 1
Create

Generate PGDs using validated templates

Step 2
Authorise

Multi-stage review and approval

Step 3
Distribute

Securely share with authorised staff

Step 4
Monitor

Track usage and compliance

Step 5
Review

Regular updates and amendments

Step 6
Audit

Generate compliance reports

What is Our PGD Management System?

Our Patient Group Directive (PGD) Management System is a comprehensive digital platform designed to automate and streamline the entire lifecycle of PGD management in healthcare settings. The system provides healthcare professionals with a secure, efficient, and compliant solution for:

  • Automated PGD Creation: Generate PGDs using validated templates that incorporate the latest regulatory requirements and clinical guidelines
  • Centralised Distribution: Securely distribute PGDs to authorised healthcare professionals across your organisation
  • Version Control: Track all PGD versions, updates, and amendments with complete audit trails
  • Digital Signatures: Enable authorised personnel to review and sign PGDs electronically
  • Compliance Monitoring: Automated alerts for PGD expiry dates and regulatory updates
  • Team Collaboration: Facilitate multi-disciplinary review and approval processes

Care Quality Commission (CQC) Compliance

Our system is designed to meet the Care Quality Commission's regulatory requirements and fundamental standards, particularly under:

Regulation 12: Safe Care and Treatment

Our platform ensures that PGDs are:

  • Properly assessed and authorised before use
  • Regularly reviewed and updated in line with current evidence
  • Used only by healthcare professionals with appropriate training and competence
  • Subject to appropriate governance and audit processes
Regulation 17: Good Governance

The system provides:

  • Audit Trails: Complete documentation of PGD creation, review, approval, and amendments
  • Risk Management: Built-in checks to identify potential safety issues or non-compliance
  • Quality Assurance: Systematic monitoring of PGD usage and outcomes
  • Record Keeping: Secure, accessible records that meet CQC standards for documentation
CQC Key Lines of Enquiry (KLOEs)

Our system supports healthcare providers in demonstrating compliance with:

  • Safe: Are PGDs safely developed, authorised, and used to protect patients from harm?
  • Effective: Are PGDs based on current evidence and best practice?
  • Well-led: Are there robust governance systems for PGD management?
CQC Inspection Ready: Generate comprehensive reports and evidence documentation to demonstrate compliance during CQC inspections.

Specialist Pharmacy Service (SPS) Guidance Compliance

Our system aligns with the NHS Specialist Pharmacy Service's comprehensive guidance on Patient Group Directions, ensuring best practice in PGD development and implementation.

PGD Development Framework

The system incorporates SPS's recommended PGD structure:

  • PGD Name and Description: Clear, unambiguous identification of each PGD
  • Clinical Condition or Situation: Precise definition of when the PGD should be used
  • Inclusion/Exclusion Criteria: Automated checks to ensure appropriate patient selection
  • Medicines Information: Complete drug specifications, doses, routes, and frequencies
  • Clinical Assessment Requirements: Structured guidance for practitioners
  • Adverse Effects and Contraindications: Comprehensive safety information
Training and Competency Management

The system enables:

  • Documentation of practitioner training on specific PGDs
  • Competency assessment records
  • Restriction of PGD access to authorised, trained personnel
  • Automated reminders for competency reviews
PGD Review and Update Cycle

In accordance with SPS guidance:

  • Maximum 3-Year Review: Automated alerts for PGD expiry
  • Event-Triggered Reviews: Notifications for relevant safety alerts or formulary changes
  • Version Control: Clear tracking of amendments and updates
  • Withdrawal Management: Systematic process for retiring outdated PGDs
SPS Template Integration: Our PGDs are built using templates aligned with the latest SPS PGD templates and guidance documents.

Legal and Professional Framework

Our system operates within the legal framework established by:

  • The Human Medicines Regulations 2012: Provides the legal basis for supply and administration of medicines under PGDs
  • NICE Guidelines: Incorporates relevant NICE guidance on medicine optimisation
  • Professional Standards: Supports compliance with GMC, NMC, and GPhC professional standards
  • MHRA Guidance: Aligned with Medicines and Healthcare products Regulatory Agency requirements

Key Benefits for Healthcare Organisations

Time Efficiency

Reduce PGD development time from weeks to days with automated templates and workflows

Patient Safety

Built-in safety checks and validation reduce the risk of errors

Standardisation

Ensure consistency across your organisation with standardised templates

Audit & Reporting

Generate comprehensive audit reports for inspections and governance

Ready to Enhance Your PGD Management?

Join healthcare organisations already benefiting from our compliant, efficient PGD system

Starting Offer: £3 per month

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Flexible subscription with no long-term commitments

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This system is designed to support compliance with CQC and SPS guidance. Healthcare organisations remain responsible for ensuring their PGDs meet all applicable regulatory requirements and professional standards.